Open VEMIS - the vanuatu education planning toolbox

About Open VEMIS

Open VEMIS is the Vanuatu Education Management Information System.  Open refers to transparency.

The Ministry of Education and Training represents:

  1. 26% of National Budget and close to 30% of all national commitments and expenditure.
  2. 50% of the public servants.
  3. Open VEMIS will record information on 1/3 of the Vanuatu population.

Open VEMIS is an initiative of the Vanuatu Ministry of Education and Training. It has grown substantially between 2017 and 2018, providing planning and management tools for the ministry at the central and provincial offices, schools, regional offices, and communities.

Open VEMIS uses a simplified architecture to enhance scalability and reliability and allow technology sharing with other Pacific Island Countries. For this reason, it does not require a mobile app and it works on standard phone browsers without requiring iPhone and Android apps.

Current Modules and Ongoing Enhancements

Open VEMIS currently includes the following modules and is in an ongoing enhancement stage, with modifications to existing modules and the development of new ones forthcoming:

Dashboard section
  • General dashboard
  • WASH dashboard
  • School dashboard
  • Teacher dashboard
  • Scholarship dashboard
School module
  • School Registration management
  • School position structure management
  • School Map
  • School Performance Rating
Teacher module
  • Teacher Registration
  • Teacher licensing
  • Teacher Qualification
  • Teacher Professional Development
  • Teacher PerformanceTeacher Performance
  • Teacher Placement
  • Teacher Salary and Allowance
  • Teacher Disciplinary
  • Teacher Appraisal
  • Teacher Document Repository
Student module
  • Student registration
  • Student class management
  • Student subject management
  • Student attendance
Finance module
  • Payment management
  • Receipt management
  • Petty cash management
  • Budget structure management
  • School fee structure management
  • Bank Reconciliation Management
  • Grant Management
  • Integration with Ministry of Finance SmartStream system for teacher data
Asset module
  • Building infrastructure management
  • WASH management
  • General asset management
  • Land Registry Management
  • Internet in School Record Management
Special Needs (Disability) module
  • Student Disability Record Management
    • PSET module
    • Provider registration management
    • Institution registration management
    • Learner management
    • Course management
    • Trainer management
    • Assessment management
    • Certificate printing
    Scholarship management module
    • Application management
    • Application Processing
    • Award management
    • Award Financial management
    Curriculum Resources module
    • Curriculum Policies
    • Curriculum Materials
    • Curriculum Resources
    General Document Resources module
    • General Policies Repository
    • Memo/Newsletters/Notices for Schools Repository
    Assessment module
    • VANSTA records
    • Yr12 – Yr13 Attestation Certificate printing (Open VEMIS integration with PacSIMS system)
    Disaster module
    • Integration with Kobo for migration disaster survey data into Open VEMIS for analysis and reporting
    WASH module
    • Management of WASH Data for schools
    Safe School module
    • Management of Safe School Data for schools
    Reporting module
    • School reporting
    • Student reporting
    • Teacher reporting
    • Finance reporting
    • Data Quality reporting
    • Asset Reporting
    • Scholarship reporting
    • VANSTA reporting
    • Disaster reporting
    • WASH reporting
    • Safe School reporting

    Any enquries,please contact the ICT Unit at MOET, Phone: +(678) 22309 or email  [email protected]